Hiring Corporate Secretarial Firm for Your Company
Most, if not all, companies in Indonesia are seeking corporate secretaries to help them perform the crucial tasks of the business. It is not an exaggeration when you say that businesses might find it difficult to properly operate and function without a corporate secretary.
So, it is only imperative to carefully select the corporate secretary for your firm. This person should be able to have all the basic qualifications for the job. As a business owner, you have to look into these details before hiring your corporate secretary.
Hiring a corporate secretarial firm is not something new to some companies. After all, doing so makes tasks easier for them. The corporate service provider can guide you as your company deals with difficulties in setting up and running the operations. It can help you ease the burden of managing a business—a job that entails various duties from administrative tasks to the implementation of governance policies.
Just make sure that when you are hiring corporate secretarial firm, you conduct a background check. You should be entering into a partnership with a service provider whose reputation is good. You can assure this by reaching out to their current clients and ask for their opinion regarding their experiences with the corporate service provider.
In addition, the corporate secretarial firm should be knowledgeable about the field of industry wherein you are operating. This is to make sure that they can provide the best advice for your company.
Services to Expect When Hiring Corporate Secretarial Firm
As mentioned, secretarial services are considered as the backbone of firms because they facilitate the movement of business activities. Their duties are to make sure that the daily operations of the business are running smoothly and according to plan.
Hiring a corporate secretarial firm can provide you with the following services.
Accounting for the books are usually the tasks of a qualified or certified accountant. But take note that light bookkeeping services can also be provided by a professional secretarial service firm.
Light bookkeeping jobs include sending out invoices, collecting payments, receiving bills, paying off expenses, writing checks, and making deposits, among others. The one handling this role should have the knowledge of basic bookkeeping and be equipped with skills of recording
Submitting Statutory Filings
Business owners can rest assured that the corporate secretary, through a credible service provider, will be able to submit all statutory filings in a timely fashion—not missing the deadline due to negligence.
The company should consider these kinds of jobs done already because corporate secretaries are on top of them. This can help the business owners focus more on growing the company and making sure operations are intact.
Meeting Corporate Compliance
Indonesia, like any country, has a government agency in charge of overseeing the business compliance of every company.
One of the main requirements is the submission of a financial report. The financial statements summarize the financial activities and position of the company given a specific period of operation. This can be filed annually and quarterly. The report shows the number of assets, liabilities, and capitalization a company has at the moment and highlights the revenues and expenses, among others.
The secretarial service firm is the one being contacted by the government body to submit such a filing.
Like in any organization, company officials are holding regular meetings to discuss the different pressing business concerns so they can resolve them at once. The discussion, of course, is needed to be transcribed for future reference. The corporate service provider can provide your company with a clear and accurate transcription of the audio recording of the meeting.
The corporate secretary in-charge of this task should be equipped with top-notch typing skills. At the same time, he or she should be able to comprehend quickly every word being said during the discussion. The secretarial services firm will be able to provide your company with professional transcription services on a per-need basis.
Factors to Consider When Hiring Corporate Secretarial Firm
Because there are many secretarial service firms out there, choosing the right one for your company may be a difficult undertaking. You should be able to assess carefully if the corporate secretarial firm has the skills, experience, and commitment to doing their jobs. To help you in picking the right one, here are some of the things you should consider.
- Choose the corporate service provider who has highly trained professionals. Pick someone who knows the ins and outs of the business and the secretarial jobs. You must employ someone who can really bring your company to the level of success you are yearning for. They should be in the know of the latest compliance procedures as well.
- Choose the corporate service provider who can deliver quality performance. You must make sure that you get what you pay for. Your corporate secretarial firm should be able to accomplish all the deliverables within the allotted time.
Practicality in Selecting Corporate Secretarial Firm
Above everything else, always do your research about the firm so you will have an idea of what to expect when you onboard one to your company. You should consider it a red flag when the corporate secretarial firm has only a few clients because that could be a reflection of the quality of their services. And, of course, as business owners, you would want the best for your company.
One thing you should consider as well as the cost of hiring a corporate secretarial firm. If its services are too cheap, it could also mean that it only offers a substandard delivery. Meanwhile, prices which are above the typical fee might be excessive and harm your financial stability.
If you are looking for company secretary services in Indonesia, contact 3E Accounting today. We have a wide array of accounting and business advisory services just for you.