This post is also available in: Indonesia (Indonesian)

Engage Professional Corporate Secretarial Services in Indonesia

A corporate secretary in Indonesia has several responsibilities. This role can be performed by someone within the company or by hiring an external firm like 3E Accounting. 3E Accounting’s Corporate Secretarial Services in Indonesia ensures your business is always compliant with the local regulations and offers you feedback to make your company activities more efficient.

 

Package Fees for Company Secretary Service | Company Secretarial Services Indonesia

Packages Available	Fee (IDR)
Annual Company Secretary Service	IDR 10 million
Prepare requirement documents for  Opening of Bank Account	@ Free
Prepare requirement documents for first General Meeting Of Shareholders	@ Free
Prepare requirement documents for the Annual General Meeting of Shareholders (AGM) and Annual Board of Director’s (BOD) report	@ Free
Prepare and submit quarterly Investment Activity Report (Laporan Kegiatan Penanaman Modal Asing or LKPM) to the Indonesian Investment Coordinating Board (Badan Koordinasi Penanaman Modal or BKPM)	@ Free

@ Free as part of Annual Company Secretary Services

You get the following as parts of our annual corporate secretarial services in Indonesia:

• Providing general advice and guidance for incorporation including about new license application or license renewal
• Preparing required documents for the Annual General Meeting (AGM) and Annual Board of Director’s (BOD) report
• Preparing and submitting your quarterly Investment Activity Report (Laporan Kegiatan Penanaman Modal Asing or LKPM) to the Indonesian Investment Coordinating Board (Badan Koordinasi Penanaman Modal or BKPM)
• Acting as coordinator for liaising with the Government of Indonesia
• Maintaining the Minutes and Register Books
• Liaising with your auditor for annual statutory audit on secretarial records
• Advising on matters regarding secretarial/statutory/compliance/accounting/tax
• Monitoring and ensuring compliance with relevant government regulations and legal requirements (Client will receive regular compliance alert via email such as Company Business License reminder).

* If the total number of directors, shareholders, beneficial owners, registrable controllers and nominator of nominee director is more than 3 persons or entities – a once-off fee of IDR 1 million per person or entity for due diligence review will.

 

Why Do You Need Corporate Secretarial Services in Indonesia?

Running a business in Indonesia can be challenging. This is because local regulations change frequently. Sometimes these changes are so subtle you might not even notice. In addition, the competition in the business sector is also increasing; even smaller companies need to go toe to toe with bigger firms.

Hiring corporate secretarial services in Indonesia helps growing SMEs with limited resources to keep up with the compliance requirements and market trends. These services help smaller businesses get access to the best secretaries at the lowest costs possible.

Without the Corporate Secretarial Services of a firm like 3E Accounting, it would be hard to maximise your success in Indonesia. Our services allow your business to obtain unbiased decisions with no conflict of interest. The latter might happen if you have an in-house company secretary. More importantly, you don’t have to waste too much time wondering if you’re compliant with the latest regulations.

 

Things to Consider While Hiring Corporate Secretarial Services in Indonesia

While there are many benefits of hiring corporate secretarial services in Indonesia, it is mandatory to do your due diligence before deciding on a service provider. Here are the things you must consider before outsourcing your secretarial tasks:

Your Business Requirements

The first step to hiring corporate secretarial services in Indonesia is asking yourself “Why are you outsourcing?” The answer should be based on various factors, including:

• Your company’s secretarial work requirements
• Your budget
• Productivity and the present understanding of secretarial tasks
• Company growth by learning with good service providers,
• Etc.

Once you know your business requirements in depth, you will get an idea of what to expect from a corporate service provider.

Find If the Company Has Dedicated Employees in Indonesia

Especially if you are hiring from a renowned company,  make sure the company has dedicated employees in Indonesia. As you can see, many outsourcing companies themselves outsource to contractors from countries where the workforce is not very expensive.

Secretarial tasks are very important from a legal standpoint. Even a single mistake can cause in

fines or prosecutions. In addition, secretaries can offer valuable advice to the company on how it can grow. Tasks such as these will be better if they are handled by dedicated employees in Indonesia.

3E Accounting is a leading corporate service provider in Asia, but we have one of our offices in Indonesia. Hence, when you partner with us, your secretarial tasks will be handled by professionals who have understood the Indonesian business sector in great depth.

Schedule and Flexibility of Payments

One of the important reasons companies want to outsource is because it helps to cut down costs. Hence, flexibility is one of the most important factors while choosing corporate secretarial services in Indonesia. See if you can only pay for services that you take.

While we don’t recommend you to work with very cheap service providers, the secretarial service company should respect the industry standards while charging you. Furthermore, there should be no hidden costs. Don’t forget to be extra careful about terms such as pre-termination or penalties.

Data Protection Policies

Don’t forget, even if you can control which data you share with the corporate service provider, sometimes, you are trusting them with confidential and essential company information. Hence, you will need to decide if the firm you hire can be trusted with that data.

Information leakages aren’t common when you work with bigger brands because for them, the consequences will be much more severe. Even so, you should ask for any guarantees or about legal or financial consequences if the worst happens.

Also, don’t go with a company that says they will protect your data. You need to ask them ‘how’ will they be able to do so. If they can’t answer, they aren’t worthy of your time.

Company Reviews

As you know, branding and quality deliveries are two very different things. A company can be very big but may lack when it comes to offering acceptable turnaround times, or good experiences. Thus, it is paramount to check for the ratings of the company before deciding to work with it.

These are some points to consider while checking the ratings:

• Customer Experience
• Turnaround Time
• Clarity about the Money
• Skills and Expertise

Also while checking the reviews find if the firm has given enough priority to all of their clients.

 

Our Corporate Secretarial Services Basic Package Fee for Non-Routine Secretarial Service

The basic package fee for 3E Accounting’s corporate secretarial services in Indonesia for Non-Routine Secretarial Service excluding Notary fees are as follows:

Basic Package Details	Fee (IDR)
Appointment of First Auditor	IDR 6 million
Change of Auditor	IDR 6 million
Appointment of Director, President Director, Commissioner	from IDR 6 million per individual
Resignation of Director, President Director, Commissioner	from IDR 6 million per individual
Preparation of Resolution for Change of Bank Signatory	IDR 4 million
Preparation of required documents for Closing of Bank Account	IDR 4 million
Declaration of Dividend	IDR 4 million  for the first shareholder IDR 1.5 million  per shareholder for subsequent shareholders
Change of Business Activities	IDR 6 million
Preparation of Resolution for Yearly Tax Report	IDR 6 million
Preparation of Resolution for Purchase of Property	IDR 6 million
Share Transfer from individual to individual (includes Share Certificate)	from IDR 13 million per transfer agreement (exclude stamp duty)
Share Transfer from individual to the legal entity and vice versa (includes Share Certificate)	from IDR 13 million per transfer agreement (exclude stamp duty)
Witness for Share Transfer Agreement	from IDR 3 million per signature
Increase of Share Capital	from IDR 6 million per shareholder
Change in Company Name	from IDR 6 million
Change of Article of Association	from IDR 6 million
Certified True Copy of documents	IDR 150,000 per page
Amend any relevant licenses	from IDR 6 million per license
Purchase of latest profile (with information as per latest Deed of Amendments)	IDR 2 million
Purchase of complete & latest profile (with information as per Deed of Establishment and Deed of Amendments)	IDR 2.5 million