Choosing the Corporate Secretaries Equipped with the Best Leadership Skills
Companies are now seeking the assistance of corporate secretaries for the success of their business. As we all know, their duties are encompassing the whole organization, which makes their role very important. Of course, business owners should look for the corporate secretaries who have the best leadership skills so they can execute their duties even better.
Aside from making sure that they have the basic qualifications, such as knowledge in law and accounting, they should know also how a leader acts. At the same time, you should check their credentials to ensure that you are working with an honest and excellent employee.
Being Able to Multitask
Multitasking is one of the most valuable leadership skills a company secretary should have. Corporate secretaries are accomplishing a lot of tasks. These include preparing board meetings, ensuring updated corporate governance compliance, and setting up proper and effective communication channels among officials.
With this, corporate secretaries should learn how to prioritize their tasks so that the most important ones are not neglected. At the same time, they must be able to settle all the concerns in a timely fashion. This means that they should stay on top of things all the time.
It is important for the company secretaries to communicate their ongoing tasks with others. By doing so, they are making their fellow employees understand the nature of their work.
Having Knowledge of Organization Management
Being knowledgeable in organization management is one of the most useful leadership skills. Organization management refers to the process of putting employees in a common platform for them to work towards the same corporate goals. It also allows the optimum use of resources when businesses set up their budgets for the year.
The company secretaries should have an understanding of the business, the structure, and the context of the company. They are applying the governance theories and frameworks and transforming them into concrete policies and processes for the business.
The board chair does not only rely on the company secretaries for compliance. Company secretaries are also providing suggestions and actions on how to better have better organization management.
Forward-thinking Planning Skills
Company secretaries should always stay ahead of the developments in the industry. Therefore, they should be great at preparing plans for the company in all aspects, all of which should be forward-thinking.
One example wherein the planning skills of company secretaries will be put to a test is during board meeting preparation. There are a lot of stakes with these regular meetings, so the corporate secretaries should always deliver.
When planning for the said meeting, company secretaries should be able to set the agendas according to priorities. They can consult the board chair and chief executive officer to pinpoint the items that should be addressed right away.
Company secretaries are also in charge of securing a venue and disseminating invitations to the attendees of the meeting.
The Nature of Being Detail-Oriented
Like any officials, company secretaries are expected to have a very sharp eye when it comes to looking at details. They are honing this leadership skill as time goes by.
Company secretaries are making sure that every task of the board and the whole organization is done in the right way and completely.
Company secretaries are also serving as the first line of communication of the shareholders to the company. With this, it is only expected that they disseminate correct and accurate information all the time. Among these are announcements, dividend declarations, registration of ownership, and other company-related information.
Communication Skills to Promote Harmonious Working Relationships
Being able to effectively and properly communicate is one of the leadership skills that corporate secretaries should work on having. While this may be challenging, doing so will pay off in the future because communicating is something that corporate secretaries do a lot.
Being a company secretary, you would be working with senior officials of the company, including board members, directors, chief executive officers, senior executives, and senior external stakeholders, among others. With this, company secretaries should have the diplomacy, tact, and emotional intelligence to deal with the top officials. They must know how to listen carefully and convey their thoughts in a proper manner to have meaningful communication.
At the same time, they should establish a good working relationship with the board members. Company secretaries are doing so by offering suggestions that are not biased and are coming from their best interests for the company.
Company secretaries should be able to help the chairman as well with board evaluation, induction, and training—all of which are part of the development processes. In doing so, they are conducting annual board, committee, and individual director assessments.
Lastly, company secretaries know that communication skills cover both oral and written. Corporate secretaries should be able to express themselves well and accurately through writing to avoid confusion on the part of the readers. They should also ensure that their drafts are free of grammatical errors.
Ability to Provide Sound Judgment
In every company, officials are always making decisions for the future of business. Company secretaries are giving their insights on the matter. So, it is only imperative for them to have the ability to assess a situation carefully before rendering a sound judgment.
Company secretaries should be able to provide an impartial opinion in every matter. They should always base their suggestions on their research, showing due diligence in their roles.
Ultimately, company secretaries should be able to build a proper channel of communication with the chairman, external stakeholders, directors, board members, and employees. This helps them gather the sentiment of the company stakeholders, thereby providing them more insight when giving an opinion.
Searching for the right corporate secretarial service provider for your company? Look no further. 3E Accounting is the best fit for you and your company. Contact us today. Our team is more than willing to provide you the assistance you need.